Managing Event Participants: Add, RSVP & Cancel

Once an event exists, you can adjust who’s invited, respond to an invitation yourself, or call the whole thing off.

Adding or Removing Participants

To manage participants:

1. Open the event.
2. Go to its Participants section.
3. Click Add Participants and select people to invite, or select an existing participant and choose Remove.
4. Save

Responding with RSVP

If you’ve been invited to an event, you can let the organizer know whether you’re coming.

To RSVP:

1. Open the event you’ve been invited to.
2. Choose your response: Accepted, Declined, or Tentative.
3. Optionally add a note with your response.
4. Submit

Cancelling an Event

Cancelling is different from deleting; it keeps the event on record but marks it clearly as called off, and notifies everyone invited.

To cancel an event:

1. Open the event.
2. Click Cancel Event.
3. Confirm all participants are notified, and the event shows as Cancelled rather than disappearing.

Good to know:

• Only the event’s organizer, or an Admin/Manager, can add/remove participants or cancel an event.
• Cancelling leaves a record behind (useful for history); if you want the event gone entirely, delete it instead — see How to Edit or Delete an Event.
• Beyond Accepted/Declined/Tentative, an event can also be marked Acknowledged or Attended, which is how attendance gets tracked after the fact.