Project Management Software That Keeps Your Team on Track
TechXaro One puts projects, tasks, approvals, time tracking, and reports in one workspace, so nobody has to ask who owns what.
What TechXaro One Does
TechXaro One is project management software for agencies. It keeps projects, tasks, files, approvals, time tracking and reports in one workspace, so your team and your clients always see the same up-to-date status.
Every task has one primary owner and supporting assignees, a due date, and its own files and comments. Work is only done once a reviewer approves it or reopens it with a written reason, and every change is logged. Tracked time and workload views show who is overloaded before a deadline slips. See the features or take the product tour.
Projects and tasks
Boards, lists and timelines with subtasks and priorities.
Files and comments
Version history on every upload, comments kept on the task.
Approvals and history
Versioned submissions and a full activity log.
Time, workload and reports
Tracked time, workload per person, exportable reports.
Why Agencies switch
Why agencies switch to TechXaro One
A client asks where their deliverable stands. You check Slack, then a spreadsheet last edited in August. Nobody’s sure.
We built TechXaro One because our own team hit that wall every week while running client projects. Every task here has one owner, one status, and a recorded history from assignment to approval.
What sets it apart
One workspace for client work
Projects, tasks, files and comments live together. Every file keeps its version history, and every comment stays on the task it belongs to.
Approvals with a paper trail
A task isn’t done until someone submits it. A reviewer approves it or reopens it with a written reason. Submissions are versioned, so you can show a client exactly what changed and when.
Time and workload you can see
Tracked time and a workload view per person show who’s overloaded before a deadline slips. Reports cover completion rate, workload and time to close for any project or date range
Roles that match how agencies work
Owner, Admin, Member and Guest roles come built in, with custom roles for approval workflows. A client with a Guest seat sees only what you assign.
Set up in minutes
Create your organization, invite your team, add your first project. Most teams are working in the same session.
Still running projects like this?
Explore our core capabilities built to help organizations innovate faster and operate smarter.
- WhatsApp groups
- Excel trackers
- Sticky notes
- Random Slack threads
- Email attachments
- TechXaro One replaces them with one place where status is always current.
What's inside TechXaro One
A complete technology ecosystem designed to support growth, innovation, and operational excellence.
Project planning
Group related tasks into one project with its own board, timeline and owner. Progress rolls up as tasks close.
Task management
Assign work, set due dates and priority, nest subtasks. Everyone watching sees a status change as it happens.
Team collaboration
Keep every comment, file, and decision attached to the exact task it belongs to.
Progress tracking
Open your workspace and see the real status of every project.
Workload management
See each person's current workload, move tasks in bulk when a team shifts, and keep task history with the person.
Activity logs and reports
Every status change, comment and upload is recorded and can be exported for audits or client reviews.
How TechXaro One works
Setup takes four steps, and most teams are working in TechXaro One in the same session they start.
1
Create your organization
Set up your workspace with your company details, then add departments and teams.
2
Invite your team and clients
Use the built-in Owner, Admin and Member roles, and invite clients as Guests who see only what you assign.
3
Create projects and assign work
Add a project with dates and an owner, then add tasks, deadlines and files and assign the first round.
4
Track, approve and report
Reviewers approve work or reopen it with a reason, and the dashboard shows the real status of every project.
See TechXaro One on your own projects
Questions? Visit the Help Center or email [email protected].
Who TechXaro One is for
TechXaro One was built for agencies that run many clients at once. It suits any team where work passes between several people, needs sign-off, and has to be explained to someone outside the team afterwards.
Marketing agencies
Run each client’s campaigns as its own project and send drafts for sign-off through versioned approvals.
Software houses
Break a build into tasks with subtasks and priorities, and see who is carrying the most work.
Design studios
Attach design files to their task with version history, so a new upload never overwrites an old one.
Freelancers
Give each client a project with its own tasks and files, and show what was done with tracked time and reports.
Consultants
Run each engagement as a project with milestones, and let clients review deliverables without seeing internal work.
E-commerce brands
Coordinate launches and campaigns across staff and outside partners, with one named owner per task.
Creative and content agencies
Move articles, videos and graphics through draft, review and approval, with every revision kept.
HR and operations teams
Manage onboarding and process rollouts with clear owners and dates, plus a knowledge base for your guides.
Clients get a Guest seat: they can review and approve the work you assign to them, and nothing else. Not sure it fits your team? Book a demo and we will show you.
Control who sees what, and keep a record of everything
TechXaro One gives every person the access they need and no more, and records what happens to your work so questions can be answered from the record instead of from memory.
Roles and permissions
Owner, Admin, Member and Guest roles come built in, and custom roles cover approval workflows. Decide who can view, edit or approve, from a single task to the whole organization.
Guest access for clients
A Guest seat lets a client review and approve the work you assign to them, and nothing else. Your internal tasks and conversations stay private.
Data protection
Your data is encrypted in transit and at rest, and backed up daily.
Activity log
Every status change, comment and upload is recorded in order, so you can see when a task moved and who moved it.
Read how we handle your information in our Privacy Policy, or find setup guides in the Help Center.
What changes once you switch
- You manage everything in one place
- Accountability improves because every task has a named owner
- Deadlines stop getting missed quietly
- You know who's working on what.
- Delays shrink because reopened work carries a reason
Frequently asked questions
Straight answers about plans, seats, client access and your data. Can’t find yours? Send us a question and we will get back to you.
Is there a free trial?
Yes. Free trial access depends on the plan you choose. Visit the pricing page for the details.
Can I invite unlimited users?
Every plan includes a set number of seats, and you can add more as your team grows.
Can I invite clients?
Yes. Guest seats let a client review and approve the work you assign to them, and nothing else.
How do approvals work?
A task is not done until someone submits it. A reviewer then approves it or reopens it with a written reason. Submissions are versioned, so you can show a client exactly what changed and when.
Is my data secure?
Your data is encrypted in transit and at rest, and backed up daily. Roles and permissions control who can view, edit or approve work.
Do you offer yearly billing?
Yes. Switching to yearly billing also brings the monthly price down, and you can change plans at any time.